How it works
A user field links a record to one or more people in the workspace. That person can be an editor, an internal app member, or an external user. Use the field for owners, assignees, submitters, and similar relationships. Every app in the workspace uses the same user directory, so the field links directly to one shared record for each person.Common use cases
- Assign tasks to teammates and give each person their own queue
- Show customers their orders, invoices, or documents in a client portal
- Store a phone number, department, or plan for each person who signs in
- Record who reviewed or submitted a request
- Build a team page that shows who is responsible for what
Add a user field
1
Add a new column
Click
+ Add field and choose User.2
Name it for its role
Name the field after what the person is in that table:
Owner, Assignee, Reviewer, Submitted by, or Member.3
Adjust the settings
Choose whether the field holds one person or several, who appears in the picker, and what happens to the row when that person leaves. Each setting is covered below.
Field settings
Internal users only filters the picker in the database. It doesn’t stop an app, workflow, or the API from setting the field to someone else.
Delete row when user is deleted
Turn this on when the row represents the person, such as a profile, membership, or per-user settings record. If the person is deleted from the workspace, their row is deleted too.- The setting applies across the workspace, not per app. Removing access to one app leaves the person’s rows alone.
- Deletion is permanent. Re-adding the person later does not restore their rows.
- The field must allow one user. The setting is hidden when Allow multiple users is on because the row could belong to several people.
Last modified by
Last modified by records who most recently changed a record. Zite fills it automatically. You cannot set it yourself, and it is not included when you import data.
Use it for audit trails or “who changed this last” columns. Use a user field when you need to assign someone.
See your users
The database shows the workspace’s user directory in a read-only panel. To store more details about someone, add the fields to one of your tables and link that table with a user field. Manage access fromUsers, to the left of the workspace selector. Choose Editors or an individual app from the side menu. See Members & users.