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You can build business systems such as a sales tracker, an applicant tracker, or a client portal in Zite. A system can combine a database to store information, apps for people to view and update it, and automations for tasks such as sending reminders. Start with one process, such as reviewing job applications. Add other apps, forms, or automations when you need them.

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Business systems you can build

The Solutions Marketplace has examples you can copy and customize. You can also describe what you need to Zite and build from there.

Sales and customer relationships

Track contacts, companies, deals, and sales follow-ups.

Hiring and recruitment

Publish open roles, collect applications, review candidates, and manage interviews.

Projects and client work

Organize projects, assign tasks, and track deadlines and progress.

Property operations

Manage properties, tenants, and maintenance requests, with separate apps for your team and tenants.

Grant management

Collect grant applications and track reviews, decisions, and awards.

Training and learning

Let learners take courses while your team manages course content and tracks progress.
You can also build systems for field service, issue tracking, or running a community.

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How the parts work together

Several apps in one workspace can use the same database. This lets different groups work with the same records through separate apps. For example, a hiring system can have a public Careers page where people apply and an internal Applicant tracker where your team reviews applications. Both use the same job and candidate records.
A system diagram showing a public careers page and internal applicant tracker connected to one database of jobs, candidates, applications, and interviews. An optional automation sends daily interview reminders.

Example system: two apps share a database, with an automation for daily reminders.

Other parts of the system have different jobs:
  • Forms: Collect information and save submissions to a connected database table.
  • Automations: Run tasks such as sending a daily reminder or updating a record.
  • Integrations: Connect the other tools your team uses.
Set up users and roles to control who can use each app and what they can view or change. In the hiring example, test that applicants cannot see other candidates or your team’s notes before sharing the app.

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Start with the data you have

For a new system, you can store records in Zite Database. If you already work in Airtable, you can migrate your data to Zite. Review the imported tables and rebuild or adjust the parts of your process that need to change. You can also keep data in Airtable or Google Sheets and connect it to your system. After connecting, tell Zite which information to display and what users should be able to update.

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Describe your first version

Tell Zite who the system is for, what information it should track, and what people need to do. For example:
Build a hiring system for our team. We need a public careers page where people can browse roles and apply, plus an internal tracker for reviewing applications and scheduling interviews. Applicants should not see other candidates or our team’s notes. Start with sample data.
Test the first version with sample data:
  1. Submit a test application through the careers page.
  2. Find the application in the internal tracker and check that the details match.
  3. Change its status, then refresh the page to check that the change was saved.
Zite apps run in a web browser and can be used on computers and phones. See mobile apps for home-screen options. Check that any integrations you need support the tasks you have in mind before building the full system.

Build your first system

Watch the Quickstart video and choose a starting point.

Get help from a partner

Find help planning, migrating, or building your business system.
Last modified on October 22, 2026