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Creation permissions control new items. They do not change who can use or edit existing systems. By default, members can create apps, forms, and workspaces. You can restrict that for the organization, then allow selected groups, such as a trained Builders team.
This is an Enterprise control. Contact sales if it is not enabled for your organization. Admins can always create items.

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Set organization defaults

  1. From inside a workspace, open its name at the top of the sidebar and select All workspaces. On organization home, open the organization name at the top left, then select Settings → Groups.
  2. Select All users → Advanced.
  3. Under Users in the organization can create…, choose Apps, Forms, and Workspaces.
  4. Select Save.
The Workspaces toggle also covers creating their databases.

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Allow a group to create

Open the group, select Advanced, and turn on the items its members should be allowed to create. Save your changes.
App creation disabled organization-wide and enabled for the Builders group

To limit app creation to Builders, switch it off for All users and on for that group.

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How the settings combine

Groups can grant permission, but cannot take it away. If an item is already allowed organization-wide, its group toggle is locked on. Existing group grants still matter if you later restrict the organization default.

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What members see

Creation buttons are hidden or disabled when a person lacks permission. They can still use or edit existing items they already have access to. The Forms setting covers forms and quizzes, including supported duplicates and imports. It does not cover scheduling or payment forms. See User groups to manage access to existing systems.
Last modified on October 22, 2026